Executive PA

Position: Executive Personal Assistant (Executive PA) to the Director

Reports To: Director

Location: Nairobi, Kenya

Employment Type: Full-Time

Seniority: Executive Support

ROLE PURPOSE

The Executive Personal Assistant will provide high-level executive, administrative and

organisational support to the Director, ensuring that the Director's office operates

efficiently and that priorities, meetings, correspondence, travel, documentation and follow-up

actions are effectively managed.

This is not a conventional administrative PA position. The successful candidate must be

a highly organised, proactive, discreet and commercially aware individual who can work

closely with the Director across multiple businesses, projects and stakeholders.

The Executive PA will be expected to anticipate requirements, manage competing priorities,

follow up on instructions and ensure that matters requiring the Director's attention are

properly organised and progressed.

KEY RESPONSIBILITIES

1. Director's Office & Diary Management

Take responsibility for the effective management of the Director's diary.

Schedule and coordinate internal and external meetings.

Prioritise appointments according to urgency and business importance.

Ensure the Director is properly briefed and prepared ahead of meetings.

Maintain an organised schedule across multiple businesses and projects.

Manage meeting changes and conflicting priorities efficiently.

Protect the Director's time by appropriately screening and prioritising requests.

2. Follow-Up & Action Tracking

A major responsibility of this role will be ensuring that instructions and decisions

are followed through to completion.

The Executive PA will:

Record instructions and action points arising from meetings and discussions.

Maintain a central action tracker.

Follow up with department heads, managers and external parties on outstanding

matters.

Track deadlines and commitments.

Remind responsible parties before deadlines.

Escalate delayed or unresolved matters to the Director.

Provide the Director with concise updates on outstanding actions.

Ensure that matters do not remain pending due to lack of follow-up.

The successful candidate must be comfortable professionally holding senior employees and

external parties accountable for agreed actions and deadlines.

3. Meetings & Minutes

Coordinate meetings and prepare agendas where required....