Human Resources Specialist (locally recruited)

Human Resources Specialist, Ouagadougou Organization: International Development Law Organization (IDLO) Country: Burkina Faso City: Ouagadougou Office: IDLO in Ouagadougou Overview & Responsibilities ORGANIZATIONAL CONTEXT Under the supervision of the Country Manager, Burkina Faso, with a dotted functional line to the Head, HR Operations at IDLO Headquarters in Rome, Italy, the HR Specialist supports day-to-day HR operations for the Country Office, ensuring timely, accurate and consistent delivery of HR services. The incumbent provides practical HR administration, recruitment, onboarding, payroll review, employee records, and employee support services in line with IDLO policies, procedures, and applicable local requirements, escalating complex matters to the supervisor and Headquarters HR as needed. THE POSITION Specifically, the HR Specialist will be responsible of the following: 1. HR Operations Support: Support the consistent application of IDLO employee regulations, rules, policies, and procedures. Provide routine guidance to employees and managers on HR processes, benefits, leave, contracts, and required documentation. Coordinate with Programmes and HR Operations colleagues to ensure timely follow-up on HR actions and employee requests. 2. Effective Human Resource Administration Management and Support: Administer HR records, personnel files, and employee data in accordance with IDLO requirements and applicable confidentiality standards. Prepare HR documentation, contract actions, employment certificates, and routine correspondence for review and approval. Compile periodic HR data and reports for the Country Office and Headquarters HR. Support payroll review by checking monthly payroll inputs, contract changes, leave and attendance data, allowances, and deductions before submission to Headquarters HR. 3. Recruitment and Staffing: Support end-to-end recruitment processes for locally based positions and consultants, including drafting and posting vacancy announcements, coordinating approvals, screening applications against established criteria, arranging interviews and tests, and maintaining complete recruitment files. Coordinate candidate communication, reference checks and required recruitment documentation, ensuring timely follow-up with hiring managers and Headquarters HR. Prepare draft reports, employment offers, and contracts for review by HR HQ and...