Senior HR Administration Associate

Entity:

Genser Energy Côte d’Ivoire SA (GECS)

Position:

Senior HR Administration Associate

Division / Department:

Organizational Development (ODV)

Location:

Abidjan, Côte d’Ivoire (West Africa)

Report Directly to:

HR Manager

Designation Level:

Functional Head

OBJECTIVE:

The Senior Human Resources Administration Associate is responsible for managing and coordinating administrative activities relating to human resources throughout the employee lifecycle, ensuring the accuracy of personnel records, the timely processing of payroll, the proper management of employee benefits, and compliance with applicable labour legislation, social security obligations and internal policies.

This role ensures the integrity of HR data, the effective management of employment contracts and personnel records, and the timely delivery of HR administrative services. It also contributes to the continuous improvement of HR processes, systems and reporting, whilst working closely with the finance department, the legal department, external service providers and relevant Group entities.

KEY RESPONSIBILITIES

Personnel Administration and Payroll Management

Manage administrative formalities related to onboarding, employee movements, and departures.

Prepare and track employment contracts, amendments, certificates, letters, and other administrative documents.

Ensure personnel files, HR data, and contractual deadlines are kept up to date and confidential.

Coordinate the collection, verification, and transmission of payroll variables to the service provider, review payroll statements, and follow up on necessary corrections.

Coordinate the preparation and follow-up of tax and social security filings, notably with the DGI and CNPS, in collaboration with Finance and relevant service providers.

Administer leave, absences, leave balances, and other data required for personnel management.

Coordinate the enrollment and follow-up of employee benefits: health insurance, supplementary retirement, and other applicable benefits.

Compliance, HR Systems, and Reporting

Ensure compliance with labor legislation, social obligations, and internal procedures applicable in Côte d'Ivoire.

Ensure the reliability and up-to-date maintenance of data in HR systems, particularly BambooHR, and ensure consistency with payroll data....