Senior Payroll Associate

Entity:

Genser Energy Côte d’Ivoire SA (GECS)

Position:

Senior Payroll Associate

Division / Department:

Organizational Development (ODV)

Location:

Abidjan, Côte d’Ivoire (West Africa)

Report Directly to:

HR Manager

Designation Level:

Functional Head

Job Purpose :

To ensure the accuracy, compliance, and confidentiality of all GECS payroll and personnel administration processes by managing employee compensation, ensuring compliance with legal, statutory, social security, and tax obligations, maintaining the integrity of HR data, and producing related reports. The incumbent also contributes to HR compliance and provides operational support to employees and managers on payroll and personnel administration matters.

KEY RESPONSIBILITIES

Payroll Management and Compensation Administration

Collect, review, and process all payroll input data, including overtime, bonuses, allowances, benefits in kind, absences, leave, disciplinary deductions, salary advances, statutory deductions, and other payroll adjustments.

Prepare, review, and process monthly payroll in accordance with established payroll calendars.

Verify the accuracy of salary calculations, allowances, social security contributions, tax deductions, and other statutory obligations.

Perform payroll reconciliation and validation checks prior to payroll approval and payment.

Prepare salary payment files and ensure reconciliation with approved payroll data.

Ensure the confidentiality, security, and integrity of payroll information and employee compensation records.

Maintain and archive payroll records, payslips, and supporting documentation in compliance with legal and company requirements.

Respond to employee inquiries regarding compensation, payroll deductions, benefits, and related matters.

Social, Tax, and Regulatory Compliance

Ensure payroll processes comply with Ivorian labor legislation, applicable collective bargaining agreements, and company policies.

Prepare and review all required social security, tax, and administrative declarations with relevant authorities.

Monitor statutory deadlines to ensure timely compliance and avoid penalties.

Maintain ongoing awareness of legal, social security, and tax developments affecting payroll administration.

Participate in internal and external audits related to payroll, statutory contributions, and personnel administration....