Bilingual Partnerships and Engagement Assistant (English/French)

Job Opening: Bilingual Partnerships and Engagement Assistant (English/French)

Employment Type: Full-time

Job location: Dakar, Senegal (Hybrid)

Expected Start Date: as soon as possible

Job Summary:

The Partnerships and Engagement Assistant provides crucial administrative and logistical support to the Partnerships and Engagement Department.

This role ensures the smooth execution of partnership activities, event planning, and stakeholder engagement efforts.

The assistant will help maintain partner databases, coordinate communications, and provide logistical support for forums and events, contributing directly to the unit's strategic goals.

Excellent organisational skills, attention to detail, and a proactive attitude are essential for success in this role.

Reporting To

: Partnerships & Engagement Officer

Skip-level Manager

: Senior Manager, Partnerships & Engagement

Roles and Responsibilities:

Partnership & Research Support:

- Assist in gathering community team updates for the Net Rights Coalition.

- Update the department’s monitoring and stakeholder dashboards and promptly flag critical issues for action.

- Assist in maintaining and updating the comprehensive partner and stakeholder database, ensuring all contact information and interaction history are accurate and current.

- Support the drafting, formatting, and proofreading of partnership agreements, concept notes, and memoranda of understanding (MoUs) for review by senior staff.

- Schedule and coordinate meetings with existing and potential partners; prepare agendas; and document minutes and action points for follow-up, with support from the P&E Officer.

- Conduct preliminary research on potential new partners, institutions, and donors relevant to PIN’s digital rights and inclusion work.

- Update Unit folders for ease of access and sharing.

- Assist with research for digital advocacy briefs. Engagement and Event Support:

- Provide logistical and administrative support for the planning and execution of PIN’s engagements, primarily focusing on the Digital Rights and Inclusion Forum (DRIF) and other events.

- Coordinate with the responsible Operations/Admin teams on venue and travel arrangements, including sending invitations, managing RSVPs, booking venues, arranging travel for staff/partners, and preparing event materials....