Description du poste
Responsibilities:
Administrative Management:
Develop, implement, and maintain administrative policies and procedures.
Oversee daily administrative operations to ensure smooth business functioning.
Coordinate office activities and administrative support services.
Office and Facility Management:
Manage office facilities, equipment, and maintenance activities.
Ensure a safe, secure, and conducive work environment.
Supervise procurement and management of office supplies and assets.
Budget and Cost Control:
Prepare and monitor administrative budgets.
Control operational costs and ensure efficient utilization of resources.
Approve administrative expenditures within authorized limits.
Staff Supervision
:
Lead, supervise, and evaluate administrative staff.
Coordinate staff schedules, assignments, and performance reviews.
Identify training and development needs for administrative personnel.
Vendor and Contract Management:
Negotiate and manage contracts with service providers and vendors.
Ensure timely delivery of services and compliance with contractual obligations.
Maintain strong relationships with external stakeholders.
Policy Compliance and Risk Management:
Ensure compliance with company policies, legal requirements, and regulatory standards.
Maintain accurate administrative records and documentation.
Identify and mitigate operational risks related to administrative functions.
Asset and Inventory Management:
Oversee the organization's assets and inventory records.
Ensure proper utilization, maintenance, and safeguarding of company property.
Support to Management:
Provide administrative support to senior management and departments.
Prepare reports, presentations, and operational updates.
Participate in strategic planning and organizational improvement initiatives.
Communication and Coordination:
Facilitate effective communication across departments.
Coordinate meetings, events, and organizational activities.
Serve as a liaison between management, staff, and external stakeholders.
Continuous Improvement:
Identify opportunities to improve administrative processes and efficiency.
Implement best practices to enhance productivity and service delivery.
Requirements:
Degree from a reputable tertiary institution.
4 to 6 years in HR, general office, administration, vendor & contract management
Exposure to integrated architecture, construction & real estate development....