Procurement Officer

Job Title: Procurement Officer

Reports to: Operations Manager

Department: Operations

Salary Grade: 6

Job Summary

The Procurement Officer is responsible for coordinating local procurement activities and processes to acquire goods and services in support of the delivery of high-quality programming to the poor and vulnerable. The incumbent leverages knowledge and experience to successfully coordinate the quality and efficiency of procurement and purchasing activities and ensure stewardship, integrity, transparency, and accountability.

Roles and Key Responsibilities

- Coordinate fully compliant procurement systems and operating procedures for country by assessing its effectiveness and efficiency and recommending improvements. Contribute to ensuring compliance with CRS procurement principles, standards, policies, donor regulations, and local statutory requirements.

- Collaborate with various departments across programs to develop and maintain an up-to-date procurement plan that includes all necessary requirements (such as quantities, quality, delivery requirements, etc.) for goods, cash and voucher assistance (CVA) and services. Provide pricing information to assist budget holders with budget preparation.

- Coordinate the sourcing process to ensure the best value for money. Key activities include market assessments and price monitoring, defining supplier evaluation criteria, facilitating transparent and consistent bidding and vendor selection processes, quality and availability of goods assessment, and contract/purchase order preparation.

- Communicate with other procurement staff and various program and operations units to coordinate and track goods/services delivery and receipt and keep everyone informed of the status. Collect information to confirm that goods/services and cash and voucher assistance (CVA) assets delivered are what have been ordered in the correct quantities and quality; they arrive on schedule and at the right cost.

- Maintain correspondence and constant contact with suppliers and voucher vendors to follow up on the execution of contractual terms and conditions, and handle issues if needed. Monitor and report on supplier performance, noting current and/or potential issues and/or inefficiencies and assist with contract/purchase order modifications....